Phone (419) 784-5136 | Address: 1933 E 2nd Street Defiance, Ohio 43512

POLICY:

NOCAC Head Start provides parents and community members with opportunities to participate in the program as volunteers.

PROCEDURES:

  1. NOCAC Staff will recruit and maintain active volunteers.
    1. Volunteers may be parents/guardians or other family members; retirees; students (over the age of 18); and other members of the community who want to give their time to the program.
  2. NOCAC Staff ensures that children are never left alone with volunteers.
  3. Volunteers do not have access to confidential child or family information/files.
  4. The NOCAC teacher will review the Volunteer NOCAC Family Handbook and Calendar with families during the first home visit. NOCAC staff will stress how important volunteering is to the children and the program.
  5. Volunteers are given the NOCAC Confidentiality Policy.
  6. The Center Manager will review the NOCAC Code of Conduct with the volunteer. Both parties will sign the form and the yellow copy will with the volunteer.
  7. The Center Manager will provide orientation to all volunteers.
  8. Volunteers sign in each time they volunteer, recording the time in and time out.
    1. NOCAC Center Managers will turn in Volunteer Sign In sheets each month to the Administrative Assistant to track the non-Federal share (In-Kind).
  9. Volunteers are encouraged to consult the classroom’s daily schedule and ask questions about the activities planned.
  10. NOCAC staff ensures that identification badges are located in every classroom and worn by volunteers at all times.
    1. Contact the Family and Community Engagement Manager if new badges are needed.
  11. All volunteers in the classroom are expected to model appropriate behavior. NOCAC staff will reinforce modeling as a means of learning.
  12. NOCAC staff will introduce classroom volunteers to the children at the beginning of class time or when the volunteer arrives.
  13. Volunteers will be considered and “employee” (per ODFJS) if they meet the following criteria:
      1. Received compensation for duties performed
      2. Has assigned work hours or duties
  14. If a volunteer is considered an “employee” per ODJFS definition, he/she must have the following on file on or before the first day before volunteering:
    1. Completed physical
    2. BCI & FBI record checks
    3. Statement of Nonconviction for Child Care
  15. Volunteers are considered “child care staff member” (per ODJFS) if they meet the following criteria:
      1. Any adult employed by a child care center who is responsible for the care and supervision of children.
  16. If a volunteer is considered a “child care staff member” per ODJFS definition, he/she must have the following on file on or before the first day before volunteering:
    1. Completed ODJFS physical
    2. BCI & FBI record checks
    3. Statement of Nonconviction for Child Care
    4. Verification of High School graduation
  17. Volunteers considered to be a “child care staff member” must have the following training:
    1. ODJFS prescribed one-hour child abuse overview to be:
      1. Completed within 30 days of hire
      2. Valid for 2 years
    2. ODJFS Online Orientation to be:
      1. Completed within 30 days of hire
    3. Complete a minimum of six clock hours of training annually
  18. All volunteers are treated with respect.

Forms and Additional Guidance:

This policy complies with the following

Head Start Program Performance Standard:  1302.94
ODJFS Child Care Manual:  5101:2-12-01(H)(J), 5101:2-12-08, 5101:2-12-10
CACFP Regulation:
Caring for Our Children:
Other Sources:

 

Effective Date: Revision Date:
Approved By Policy Council: Revision Approved By Policy Council: