Phone (419) 784-5136 | Address: 1933 E 2nd Street Defiance, Ohio 43512

POLICY:

NOCAC Child Development will accommodate a family’s request for a transfer from one classroom/center to another classroom/center or the home base program option within the program service area, based upon availability of requested classroom/center or home base option.

PROCEDURES:

  1. A Request to Transform Form can be filled out by a parent/caregiver and submitted to the child’s current Teacher or Center Manager, an email can also be sent to the ERSEA Staff person.
  2. A NOCAC Child Development participant will be given priority for placement over a new participant.
  3. The following NOCAC Child Development Staff will be notified upon the request for transfer:
    1. Teacher participant is requesting to transfer from
    2. Center Manager participant is requesting transfer from
    3. Teacher participant is requesting transfer to
    4. Center Manager participant is requesting transfer to
    5. Family and Community Engagement Manager
    6. Notification can be done by a phone call or email
  4. Open slot transfer:
    1. The transfer will be approved by the NOCAC Child Development Family and Community Engagement Manager and the NOCAC Child Development Director during an enrollment meeting.
      1. Enrollment meetings are typically held weekly.
      2. Enrollment meetings can take place in the event of an emergency situation.
  5. No Open-slot transfer:
    1. The family of the participant who is requesting the transfer can choose to keep their child in the classroom they are currently in until a spot is available in the classroom/center they are requesting to transfer to.
    2. The family can choose to place the participant in the Home Base option if available.
    3. When it is not possible for a participant to remain in the current classroom/center
      1. the family can choose to self-transport their child to the current classroom/center until a spot becomes available in the requested classroom/center, or
      2. the participant will be withdrawn from the program and then placed on the waiting list for the requested classroom/center.  If or when a spot becomes available at the requested classroom/center the child will be taken off the waitlist and placed in the requested classroom/center.
  6. If a participant moves out of the NOCAC Child Development service area the NOCAC Child Development Staff will help the family locate a Head Start center in their new area and work with the family and Head Start in order to provide a smooth transition.

Forms and Additional Guidance:

This policy complies with the following

Head Start Program Performance Standard:    
ODJFS Child Care Manual:    
CACFP Regulation:    
Caring for Our Children:    
Other Sources:    

 

Effective Date:   12/22/20 Revision Date:    
Approved By Policy Council:     Revision Approved By Policy Council: