Phone (419) 784-5136 | Address: 1933 E 2nd Street Defiance, Ohio 43512


NOCAC staff are, by law, mandated child abuse/neglect reporters.


  1. Confidentiality is expected. Staff at all sites is on a need to know basis.
  2. All employees must follow proper procedures of reporting child abuse and neglect.
  3. Failure to follow proper procedures will result in disciplinary action.
  4. Failure to report could also lead to a misdemeanor of the fourth degree and being held liable for civil damages.
  5. Step by step procedures to be followed by all staff when suspecting child abuse/neglect.
    1. Ask (ONLY if necessary) the child what happened using open ended questions. After the child responds, if it is suspicious and you suspect abuse or neglect, you must make a report. Remember not to question the child too much.
    2. DOCUMENT all information on the NOCAC Child Abuse/Neglect Incident form. When reporting a concern regarding a child, be sure to have all needed information available including:
      1. name and address of the child you suspect is being abused or neglected
      2. date of birth and age of child
      3. name and address of parent or caretaker
      4. name of person suspected who is abusing or neglecting the child
      5. reason for suspicions
      6. other significant information
      7. your name, work address, and place of employment (as a mandated reporter, you may not report anonymously).
    3. CALL Department of Job and Family Services in the county the child resides. Ask if they want a written copy of the report. If they do not, document it on the NOCAC Child Abuse/Neglect Incident form. Document the name of the caseworker receiving your report.
    4. CALL the NOCAC Head Start Director regarding the report you filed.
      1. If the Director is not available contact the NOCAC Executive Director.
      2. DO NOT leave a voicemail or send an email.
      3. It is important to remember, staff are not calling for permission to report, instead to inform of a situation with the family. 
    5. INFORM the FSS in your county about the report.
    6. SEND the completed form to the Family and Community Engagement Manager at the NOCAC Central Office.
  6. If a NOCAC staff suspects a fellow staff member of child abuse/neglect or witnesses an incident they are required to report to the proper authorities and follow these steps:
    1. Follow #5 a-d above.
    2. The Head Start/ECE Director will represent our program in discussions with the child’s family.
    3. Complete a JFS 01299 “Incident/Injury Report” for the parent to sign.
    4. The Center Manager or Head Start Director must follow the procedure as written in ODJFS 5101:2-12-16(G). Follow procedure for Incident/Injury Reporting of a Serious Risk.



Forms and Additional Guidance:

This policy complies with the following

Head Start Program Performance Standard:   1302.47(b)(5)(i)
ODJFS Child Care Manual:   5101:2-12-19(D)   5101:2-12-16(G)
CACFP Regulation:    
Caring for Our Children:   3.4.4
Other Sources:   Ohio Revised Code, Section 2151.421
Effective Date: 8/7/17 Revision Date:
Approved By Policy Council: 8/7/17 Revision Approved By Policy Council: