Phone (419) 784-5136 | Address: 1933 E 2nd Street Defiance, Ohio 43512

POLICY:

NOCAC Child Development tracks attendance for each child.  NOCAC staff ensures each child receives all of the benefits regardless of attendance.

PROCEDURES:

NOCAC Child Development implements a process that ensures the safety of the participant upon arrival at school by:

  1. NOCAC Child Development implements strategies to promote attendance.  At a minimum NOCAC Child Development does the following:
    1. Provides information about the benefits of regular attendance to families through:
      1. Family Handbook and Calendar
      2. Classroom newsletters
      3. Family Connection articles
      4. Modify a child’s individual schedule to fit the family situation
  2. If a participant is unexpectedly absent and a family member has not contacted the center within one hour of class start time, a NOCAC staff member must attempt to contact the family to ensure the participant and family well being.
  3. Support to the family is provided by NOCAC Child Development through:
    1. Goal setting with the Family Advocate (FA) are completed at a home visit using one of the following documents:
      1. My Child’s Attendance Goal form
      2. Family Goals, Strengths, and Support form
      3. Family Contact Note form
    2. After two consecutive unexplained absences a member of the NOCAC staff teaching team notifies their Family Advocate (FA) by email.
      1. The FA makes every attempt to contact the family by calling, texting, Facebook, Class Dojo, or as well as any other reasonable way to contact the family.
    3. After 3 consecutive unexplained absences a NOCAC staff member will go to the home and complete one of the following documents with the parents:
      1. My Child’s Attendance Goal form
      2. Family Goals, Strengths, and Support form
      3. Family Contact Note form
      4. Once completed the documentation is scanned and emailed to the Family and Community Engagement (FCE) Asst.
    4. Chronic absenteeism is tracked by FCE Assistant.  Any and all forms completed that concern attendance issues are monitored and compared to the weekly classroom attendance forms.
    5. The FCE Assistant works with the teaching teams, FA, and families to improve attendance by doing a minimum of one of the following:
      1. Phone call
      2. Home Visits
      3. Provide documentation to families showing why regular attendance is so important
      4. Mailing letters when appropriate
    6. All communication and attempts to communicate are documented in Child Plus either in the Family Service Tab and/or the Attendance Tab.

 

Within the first 60 days of program operation, and on an ongoing basis thereafter, NOCAC Child Development uses individual child attendance data to identify children who are at risk of missing 10% of class time, in order to develop appropriate strategies to improve the child’s attendance, such as direct contact with the family, or intensive case management with the FA.  All information is to be documented in Child Plus.

Forms and Additional Guidance:

This policy complies with the following

Head Start Program Performance Standard:    1302.16
ODJFS Child Care Manual:    5101:2-12-18(E)
CACFP Regulation:    
Caring for Our Children:    9.2.4.10
Other Sources:    

 

Effective Date:   8/7/17 Revision Date:   3/27/20
Approved By Policy Council:   8/7/17 Revision Approved By Policy Council: