Phone (419) 784-5136 | Address: 1933 E 2nd Street Defiance, Ohio 43512

Home Based Meal Count and Attendance Form/Tracking

POLICY:

NOCAC Child Development tracks and records socialization attendance and qualified meals and snacks for each participant.

PROCEDURES:

  1. The CACFP Meal Count and the Weekly Attendance Form contains the following information:
    1. On left hand side of forms:
      1. Each participant’s name in alphabetical order by last name (example: Last name, First name).
      2. Participants date of birth under their name.
    2. On top of form:
      1. Appropriate month and year (Ex: January 2019).
      2. Appropriate date next to each day of the week (Ex: Tuesday 1/05).
      3. Teacher’s and Teacher Assistance responsible for that classroom.
      4. NOCAC Child Development center, classroom, and class times.
  2. Recording of participant’s meal count and attendance:
    1. Upon the participant’s arrival, NOCAC staff will immediately record the exact time on the CACFP Meal Count/Weekly Attendance form using a black or blue ink pen only in the blank section to the left of the meal letters (B, L, PS).
    2. When a participant leaves for the day the exact time is recorded under the arrival time, by a member of the NOCAC staff using a black or blue ink pen.
    3. If a child is absent an “A” is put where the in and out times would normally go.  An absent code is put in the blank area directly under the meal letter(s) (B, L, PS) using red ink.
    4. If a participant is tardy, a “T” is put in the blank area directly under the meal(s) the participant missed using red ink.
    5. If a participant leaves early put an “LE” in the blank area directly under the meal(s) the participant missed using red ink.
    6. Meal counts must be taken by NOCAC classroom staff at the time each meal/snack is served by circling the meal letter for each participant.
      1. B = Breakfast
      2. L = Lunch
      3. PS = PM Snack
    7. If a participant refuses to eat the meal that is offered it is still counted in the meal count.
    8. Only if a participant is not present at the time of the meal, is it not circled and counted.
    9. Count circles and record the number on the bottom of the form for each meal.
    10. Two NOCAC staff must initial each meal.  DO NOT initial without counting the circles.
    11. When class is delayed or cancelled, the reason is to be documented on the form.
    12. NOCAC classroom staff are responsible for:
      1. Keeping meal counts accurate to ensure proper reimbursement by CACFP
      2. And that ODJFS Daycare Licensing Rules are properly being followed.
  3. The completed Weekly Attendance and Meal Count Forms for all classrooms and Home Based Socialization are to be:
    1. Scanned and emailed to the Family and Community Engagement Assistant by Monday of the following week.
    2. Original forms go to the Center Cook to be turned in at the end of the month to the Health/Nutrition Assistant.
    3. A copy of attendance is kept at the center at all times.
    4. The CACFP Meal Count and Attendance is kept for a period of one year.
    5. NOCAC staff will not use white out for any reason on the NOCAC Weekly Classroom Attendance and Meal Count form.
  4. Failure to follow this guidance will result in coaching and/or discipline.

 

Forms and Additional Guidance:

This policy complies with the following

Head Start Program Performance Standard:    
ODJFS Child Care Manual:    
CACFP Regulation:    
Caring for Our Children:    
Other Sources:    
Effective Date:    7/20/20 Revision Date:    
Approved By Policy Council:     Revision Approved By Policy Council:    

CACFP Meal Pattern Guidance

POLICY:

NOCAC Head Start will follow all USDA Rules offering a combination of foods that have been registered per the Child Nutrition Labels/Product Formulation Statements and Recipes for homemade items.

PROCEDURES:

  1. NOCAC will follow the USDA CACFP meal pattern guidelines by ensuring we meet the minimum component requirement for combination foods.  We will use Child Nutrition Labels (CN), Product Formulation Statements (PFS) and Recipes for homemade items.

Child Nutrition Labels

  1. The Child Nutrition Label (CNL) will state the product’s contribution toward the meal pattern requirements.
  2. NOCAC Center for Cook/Nutrition Aide will send any new CN Labels in with the monthly paperwork.
  3. NOCAC Child Development does not get reimbursed when we purchase combination foods from local store/restaurants such as the following; Wal-Mart market pizzas, Marcos pizza, Burritos.
  4. Products with CNL may include; Pizza, Hamburger, Cheese, Dips, Soups, Breaded items: Chicken nuggets, Fish sticks, Chicken patties.
  5. The Cook/Nutrition Aide will be responsible for the collection of Child Nutrition Labels from the school kitchen for combination foods at collaborative sites.
    1. A copy of the CNL will be kept on file at the site.
    2. A copy of the CNL will be sent to the Health/Nutrition Assistant at the Central Office.

(Add CN Label picture here)

Product Formulation Statement

  1. A manufacturer’s product formulation statement (PFS) is a signed certified document that provides a way for a manufacturer to demonstrate how a product may contribute to the meal pattern requirement of the USDA and Child Nutrition programs.  A PFS is provided for processed products that do not have a CN Label.
  2. The Process for Evaluating Manufacturer’s PFS shall be used when determining the validity of a PFS.
  3. The Cook/Nutrition Aide will be responsible for the collection of Child Nutrition Labels from the school kitchen for combination foods at the collaborative sites.
    1. A copy of the CNL will be kept on file at the site.
    2. A copy of the CNL will be sent to the Health/Nutrition Assistant at the Central Office.

Blank Statement below for reference:

(Add image here of sample product formulation)

Recipes

  1. NOCAC will provide a blank Standardized Recipe template for Cooks/NA staff to utilize when preparing a homemade item or a combination food.
    1. Recipes will be submitted to the Health and Safety Assistant for approval monthly.
    2. A copy needs to be kept onsite also in a marked folder.

Blank Recipe Format

Forms and Additional Guidance:

This policy complies with the following

Head Start Program Performance Standard:
ODJFS Child Care Manual:
CACFP Regulation:
Caring for Our Children:
Other Sources:
Effective Date: 3/26/20 Revision Date:
Approved By Policy Council: Revision Approved By Policy Council:

Food Allergies and Dietary Restrictions

POLICY:

To accommodate and ensure the safety of participants who have food allergies and other dietary restrictions or special needs.

PROCEDURES:

  1. Through an interview with the parent/guardian, staff will document all diagnosed and suspected food allergies and/or dietary restrictions/needs on the Child Enrollment and Health Information form.
  2. If the dietary restriction is due to a diagnosed allergy, disability or medical condition, specific documentation and information regarding the allergy/condition must be obtained from the child’s physician/health care provider. A completed Medical Care Plan will be used for documentation. If additional instructions are required, the child’s physician/health care provider will complete an individual health plan.
  3. It is mandatory to have a doctor’s statement in place to be able to accommodate each child’s dietary needs.
  4. NOCAC Head Start will work with teachers and parents to ensure that dietary restrictions that are personal (religious/cultural) will be accommodated, if possible. A statement from the child’s parent/guardian describing the restriction is required.
    1. Early Head Start will follow same process and incorporate parent preference for children 0-11 months.
  5. NOCAC Head Start Staff will consult with the Health/Nutrition Assistant regarding concerns and to ensure that needed follow-up occurs.
  6. A list of children with food allergies/dietary restrictions will be kept confidential on the center refrigerator using the “Attention” cover sheet.
    1. Substitutions are logged
  7.  Physician reports, nutrition assessment information, individual plans and follow-up will be maintained in the child’s individual health record.
  8. The Health/Safety Manager monitors allergy/dietary restriction plans and records in ChildPlus.
  9. For Children with diets that require significant amounts of monitoring and extra preparation from the kitchen, special menus will be developed in consultation with the Registered Dietician.
  10. All NOCAC staff, including temporary and substitutes, that are responsible for the group care of children, must be informed about each child’s dietary restrictions by the teachers and other direct service staff.  Food deliveries should be checked.

    Forms and Additional Guidance:

     

     

    This policy complies with the following

    Head Start Program Performance Standard:   1302.44(a)(1) 
    ODJFS Child Care Manual:   5101:2-12-22(A)(6)
    CACFP Regulation:    
    Caring for Our Children:   4.2.0.10
    Other Sources:    
    Effective Date:   8/7/17 Revision Date:   4/28/20
    Approved By Policy Council:   8/7/17 Revision Approved By Policy Council:    

ServSafe Certification

POLICY:

One NOCAC employee must have ServSafe Level 2 Managerial certificate for each facility that has a standalone kitchen.

 

PROCEDURES:

  1. Level 1 ServSafe certification is the minimum needed for a NOCAC cook position.
  2. Effective March 1, 2017 the State of Ohio Food Code REQUIRES that every food service operation in the State of Ohio have at least one manager who has a Level 2 Certification in Food Safety.
  3. This does not need to be the supervisor of the site.  This can be the head cook.
  4. If you are the head cook in a supervisory role of the kitchen, you must maintain a Level 2 Managerial certification.
  5. Nutrition Aide must complete ServSafe Level 1 to be considered as the “Person in Charge”.

 

Forms and Additional Guidance:

This policy complies with the following

Head Start Program Performance Standard:    
ODJFS Child Care Manual:    
CACFP Regulation:    
Caring for Our Children:    
Other Sources:   Ohio Department of Health 3701-21-25
Effective Date: Revision Date:
Approved By Policy Council: Revision Approved By Policy Council:

CACFP Statement

POLICY:

Program (CACFP) Policies.

PROCEDURES:

  1. With parent/guardian signature, NOCAC staff will complete a CACFP Application for Free Meals for every enrolled child.  CACFP is the first source of payment for food purchases and supplies; following the guidelines set by USDA. Head Start funds are used to cover costs not covered by USDA in accordance with the updated Child and Adult Food Program: Meal Pattern Revisions Related to the healthy, Hunger-Free Kids Act of 2010.
    1. The Child Development Director, Health and Safety Manager and the Health and Safety Assistant will maintain all enrollment numbers for all enrolled participants and changes in the application as needed.
  2. Health/Nutrition Assistant keep these forms on file
    1. Applications are filed alphabetically by child’s name.
    2. Each site has a separate file.
    3. Files are maintained for three fiscal years
  3. NOCAC follows all applicable CACFP guidelines including meal counts, use of family-style dining, etc.
    1. Meal counts are taken by classroom staff at the time each meal is served.
    2. Meal counts are not taken before or after meal service, but rather at the time of meal service (transition time of hand washing may be used).
    3. Copies of meal count documents are kept on file.
      1. Meal count is taken and recorded on NOCAC Weekly Classroom Attendance and Meal Count Form by circling appropriate letter. Each count is verified by two sets of initials at the bottom of the form, each meal, each day.
  4. Current USDA non-discrimination statement will be listed on the parent handbook and the CACFP Enrollment Form and updated annually by the Health/Nutrition Assistant.

Forms and Additional Guidance:

This policy complies with the following

Head Start Program Performance Standard:    1302.102(d)
ODJFS Child Care Manual:    
CACFP Regulation:    
Caring for Our Children:    
Other Sources:    

 

Effective Date:   8/7/17 Revision Date:   3/27/20
Approved By Policy Council:   8/7/17 Revision Approved By Policy Council:    
Child Nutrition Label, PFS and Recipes

Child Nutrition Label, PFS and Recipes

POLICY:

NOCAC Head Start will follow all USDA Rules offering a combination of foods that have been registered per the Child Nutrition Labels.

PROCEDURES:

  1. The Child Nutrition Label (CNL or PFS) will state the product’s contribution toward the meal pattern requirements.
  2. NOCAC Center Cook/Nutrition Aide will send any new CN Labels in with the monthly paperwork.
  3. NOCAC Child Development does not get reimbursed when we purchase combination foods from local store such as the following:
    1. Wal-Mart market pizzas
    2. Burritos
  4. Products with CNL may include:
    1. Pizza
    2. Hamburger/Sausage Patties
    3. Cheese
    4. Breaded items
      1. Chicken nuggets
      2. Fish sticks
      3. Chicken patties
  5. The Nutrition Aide will be responsible for the collection of Child Nutrition Labels from the school kitchen for combination foods at collaborative sites.
    1. A copy the recipes, PFS or CNL will be kept on file at the site.
    2. A copy of the CNL will be sent to the Health/Nutrition Assistant at the Central Office.

Forms and Additional Guidance:

This policy complies with the following

Head Start Program Performance Standard:    
ODJFS Child Care Manual:    
CACFP Regulation:    
Caring for Our Children:    
Other Sources:    USDA

 

Effective Date:   8/7/17 Revision Date:   7/28/20
Approved By Policy Council:   8/7/17 Revision Approved By Policy Council: