Phone (419) 784-5136 | Address: 1933 E 2nd Street Defiance, Ohio 43512

Behavior Plan

POLICY:

Young children can present challenging behaviors in the educational setting. NOCAC Head Start is committed to providing support to staff and a family to address children’s challenging behaviors.

PROCEDURES:

  1. NO CHILD can be sent home without the approval of the Head Start/ECE Director or the Child Development/Education Manager.  If they are not available, the Mental Health/Behavior Specialist can approve.
    1. If this does occur, the MH/B Specialist will immediately schedule a meeting with the family to determine the next steps for the child.
    2. Staff may refer to the Suspension and Expulsion Policyfor further guidance
  2. All challenging behavior must be properly documented on the Behavior Logs.
    1. This form details the nature of the challenging behavior, triggers, staff response and when/how you contact families.
    2. These are due to the Mental Health/Behavior Specialist at the end of each month.
    3. Logs that are not fully completed will be returned to their site for completion.
  3. After multiple occurrences of behavior and proper documentation on the behavior log, communication will be made to MH/B Specialist to ensure they are aware.
  4. All teachers will complete a DECA assessment.
  5. MH/B Specialist will complete a Mental Health Observation on each classroom starting in the fall.
    1. Concerns regarding individual child observations will be addressed with teaching staff and will start the Behavior Plan process.
  6. After observations, or in the case of extreme and unsafe behaviors, teachers will complete the Behavior Plan paperwork.
    1. Address the challenging behaviors and the plans the teaching staff will implement within their classrooms to assist children with reducing challenging behaviors. Behavior Plans are initiated by teachers to see if behaviors can be handled within the classroom setting.
    2. Teachers will share their plans with the MH/B Specialist.
    3. The Early Childhood Mental Health Consultant may assist teachers in initiating and completing their Behavior Plan.
    4. The Behavior Plan will be put in place for 2 weeks.
  7. If the behavior plan and interventions are not successful after 2 weeks of implementation, the Behavior Plan Follow Up will be completed by the teaching staff. More options will be discussed and more intensified interventions possibly implemented.
    1. The Behavior Plan Follow Up will be implemented for another 2 weeks.
  8. If after 2 weeks behaviors have not been reduced, an Individual Child Observation will be completed.
    1. This observation will last 1-1.5 hours
    2. Everything the child does within that time frame will be documented and shared with teaching staff and families.
  9. A meeting will be set up with the teaching staff, parents, MH/B Specialist, ECMHC, County manager, and any additional support staff deemed necessary.
    1. At this meeting, a summary of the child’s DECA scores, Behavior Plan and Follow Up, and Observation will be discussed.
    2. All parties involved will work to complete the Intervention Plan.
    3. A date will be decided at the meeting when the Intervention Plan will be reviewed.
    4. This meeting should last no longer than 1 hour.
  10. On the review date, individuals will discuss how the Intervention Plan is working and will complete the Intervention Plan Follow Up.
    1. If the interventions are not successful after implementation, another team meeting with the parents will occur. At said meeting, more options will be discussed and more intensified interventions possibly implemented
      1. Clinical referral may be determined necessary at this time
    2. Once behavior has been corrected or reduced, observations/meetings with the teacher will discontinue. Follow up will be made to check in on child and teacher and follow up with parents will be made.
  11. The Mental Health/Behavior Specialist will do follow up observations and meetings with the teacher as needed.
    1. If no progress is noted or behaviors have gotten severely aggressive and unsafe, a few other options can be tried; such as reducing days, extra staff in the room, transfer to another class time/option, evaluated for a behavior IEP or home base.
    2. At this time the child would continue implemented strategies/interventions and if the behavior improves, they may return to class fully if the situation warrants it. This decision will be made by the MH/B Specialist and the teacher.
    3. Follow up will be made after 2 weeks to determine if the strategies are helping correct the problem behavior. If not, adjustments will be made to the plan and follow up will continue on a bi-weekly basis.
    4. Staff may refer to the Suspension and Expulsion Policy for further guidance
  12. Potentially dangerous behaviors may occur quickly and with little warning.  Staff will take immediate action to ensure the safety of the child and others in the environment.  For the safety of the child and staff, crisis intervention will involve gently yet firmly removing the child from the situation, holding the child only long enough to get him/her to a safe place to quiet down.
  13. At any time a behavior plan can be modified for severity of behaviors and safety of class and staff

Forms and Additional Guidance:

This policy complies with the following

Head Start Program Performance Standard:  1302.45, 1302.17, 1302.46
ODJFS Child Care Manual:
CACFP Regulation:
Caring for Our Children:  5.3.2
Other Sources:

 

Effective Date: Revision Date:
Approved By Policy Council: Revision Approved By Policy Council:

Adaptive Equipment

POLICY:

NOCAC Head Start staff will implement special interventions, as needed, based on the individual needs of the child, by making necessary modifications and providing specialized adaptive equipment.

PROCEDURES:

  1. Staff will provide a written request for adaptive equipment in their classroom to the Mental Health/Behavior Specialist
    1. Request will include
      1. Child’s name and DOB
      2. Site/Classroom
      3. Adaptive equipment they are requesting
      4. Reason for request (behaviors occurring)
      5. How equipment will be used to assist challenging behaviors
      6. Estimated duration of equipment use
  2. The Mental Health/Behavior Specialist will consult with the Disabilities/Intervention Coordinator and other service providers who are currently working with the child to determine needs and strengths.
  3. If need is determined appropriate, parental involvement and awareness will be facilitated by the MH/B Specialist.
    1. No adaptive equipment will be made available without consent of parents.
  4. With parent consent, Adaptive Equipment Plan will be completed
  5. The MH/B Specialist will make classroom visits to monitor ongoing needs and provide consultation with the classroom staff and parents.

Forms and Additional Guidance:

This policy complies with the following

Head Start Program Performance Standard:
ODJFS Child Care Manual:
CACFP Regulation:
Caring for Our Children:
Other Sources:

 

Effective Date: Revision Date:
Approved By Policy Council: Revision Approved By Policy Council:

Child Mental Health Assessment

POLICY:

NOCAC Head Start will conduct, within 45 calendar days of the child’s entry into the program, a developmental screening to identify concerns regarding a child’s developmental, behavioral, motor, language, social, cognitive, and emotional skills

PROCEDURES:

DECA Assessment:

  1. After 4 weeks of class, all children with regular attendance, teachers will complete a DECA assessment.
    1. The teacher will return the DECA form to the Mental Health/Behavior Specialist for scoring. The score will be entered into ChildPlus under Health-Social/Emotional Screen.
  2. Results from screenings will determine the type of individualization the child will receive:
    1. Universal strategies
    2. Targeted strategies
    3. Expanded strategies (link to DECA for definitions)
  3. Parents and teachers who score their children with low protective factors and high behavior concerns will meet with MH/B Specialist to discuss individualization
    1. Parents and teachers will receive DECA information strategies in those areas of concern. These strategies will be linked with Conscious Discipline.
    2. If a child has concerns in 2 or more areas of the DECA, the MH/B Specialist will determine if a referral to an MH Agency is necessary
    3. Children will receive individualization strategies for 8 weeks.
  4. For children who received individualization, teachers will complete a mid-year DECA assessment
    1. The teacher will return the DECA form to the MH/B Specialist for scoring. The score will be entered into ChildPlus under Health-Social/Emotional Screen.
    2. MH/B Specialist will meet with teachers regarding scores from most recent assessment and work to adjust strategies for children who continue to show low protective factors and high behavior concerns
    3. Meetings with families will be scheduled as needed
    4. Children will continue with previous or updated individualization strategies for 8 weeks
    5. After 8 weeks, strategies will be reviewed and meetings scheduled as needed
  5. At the end of the school year, teachers and parents will complete a post-year DECA assessment.
    1. The teacher will return the DECA form to the Mental Health/Behavior Specialist for scoring. The score will be entered into ChildPlus under Health-Social/Emotional Screen.
    2. Teachers will receive a DECA P-2 Classroom/Group Profile based upon parent’s scores.
    3. Parents will receive a DECA Results Letter.

Forms and Additional Guidance:

This policy complies with the following

Head Start Program Performance Standard:  1302.33
ODJFS Child Care Manual:
CACFP Regulation:
Caring for Our Children:
Other Sources:

 

Effective Date: Revision Date:
Approved By Policy Council: Revision Approved By Policy Council:

Mental Health Observations

POLICY:

NOCAC Head Start will improve classroom management and teacher practices through strategies that include using classroom observations to address teacher and child needs and creating physical environments that promote positive mental health and social-emotional functioning

PROCEDURES:

  1. The Mental Health/Behavior (MH/B) Specialist will observe all NOCAC Head Start classrooms twice during the program year, fall and spring, and will complete a checklist and evaluation of the environment and interactions between staff and between staff and children.
  2. The MH/B Specialist will provide onsite observation to promote mental health wellness, classroom dynamics, effective adult-child and adult-adult interactions, positive behavior support and Conscious Discipline.
  3. Child observations are recorded on the Classroom Observation Sheet.
  4. Mental health observations will be identified as one of two types:
    1. Classroom Concerns
      1. If concerns are identified with the classroom observation, the MH/B Specialist will schedule a meeting with the classroom teaching staff and their center manager to develop a plan to address concerns
      2. After the plan is implemented the MH/B Specialist will observe the classroom in the spring to determine and support progress
    2. Individual Child Concerns
      1. Concerns regarding individual child observations will be addressed with teaching staff and will start the Referral Process.
  5. The MH/B Specialist is responsible for maintaining all classroom observations and documentation

Forms and Additional Guidance:

This policy complies with the following

Head Start Program Performance Standard:  1302.45; 1302.42
ODJFS Child Care Manual:
CACFP Regulation:
Caring for Our Children:
Other Sources:

 

Effective Date: Revision Date:
Approved By Policy Council: Revision Approved By Policy Council:

Mental Health Referrals

POLICY:

NOCAC Head Start will provide Mental Health referrals to ensure that support is given to staff and children and their family when mental health concerns arise. NOCAC Head Start will follow up to ensure that services have been provided and have met the identified needs.

PROCEDURES:

  1. If the need for mental health services is identified, the staff or family can request an individual mental health observation for a child.
  2. Requests will be discussed with the Mental Health/Behavior (MH/B) Specialist regarding the child’s behavior and family situation to identify the best available resource.
  3. NOCAC Head Start Staff will share, discuss, and have the parent/guardian sign the referral forms (Permission for Mental Health Observation & Four County Referral. NOCAC Head Start staff will also have the parent/guardian sign a Release of Information (ROI).
  4. With signed parent/guardian consent, the MH/B Specialist will refer children for appropriate mental health support services
  5. The Early Childhood Mental Health Consultant (ECMHC) may be called upon to observe an individual child with signed parent/guardian consent.
    1. The ECMHC is available for consultation with staff and parents with regard to identification of children with behavioral difficulties
    2. Parents of children with behavioral difficulties will have an opportunity to participate fully in any behavioral planning for the child
    3. The ECMHC will contact parents to discuss concerns and plan a time for observation
      1. The ECHMC will share the planned observation time with the MH/B Specialist
      2. The ECMHC will communicate with the MH/B Specialist what types of services are being requested, such as Diagnostic Assessment for Case Management
    4. The ECMHC will email a written report to the MH/B Specialist within one week of the service provided.
    5. If the family decides to begin case management services, the name of the case worker will shared with the MH/B Specialist and communication will occur through the Monthly Contact Form for Children Receiving Mental Health/Behavioral Treatment.
      1. All programs must have written mental health documentation for children who receive mental health services
        1. If a child is enrolled and already receiving mental health services, an ROI will be signed at the initial home visit and given to the MH/B Specialist

Forms and Additional Guidance:

This policy complies with the following

Head Start Program Performance Standard:  1302.42; 1302.45; 1302.46; 1302.53
ODJFS Child Care Manual:
CACFP Regulation:
Caring for Our Children:
Other Sources:

 

Effective Date: Revision Date:
Approved By Policy Council: Revision Approved By Policy Council:

Child Screenings Statement

POLICY:

NOCAC Head Start will conduct, within 45 calendar days of the child’s entry into the program, a developmental screening to identify concerns regarding a child’s developmental, behavioral, motor, language, social, cognitive and emotional skills.

 

PROCEDURES:

NOCAC Head Start Teachers/Appropriate Staff will:

  1. Use a research-based developmental standardized screening tool:
    1. ESI-R (Early Screening Inventory-Revised) is the screening tool used to screen developmental, motor, language, social, and cognitive skills. (refer to ESI-R Procedure)
  2. As a part of the screening process, additional information from family members will be obtained by:
    1. The DECA (Devereux Early Childhood Assessment) will be completed by the family at the first home visit.
    2. The ASQ3 will be completed by the family at the first home visit.

 

Hearing and Vision Screening

  1. Hearing Policy
  2. Vision Policy

 

Forms and Additional Guidance:

This policy complies with the following

Head Start Program Performance Standard:    1302.33
ODJFS Child Care Manual:    
CACFP Regulation:    
Caring for Our Children:    
Other Sources:    

 

Effective Date: Revision Date:
Approved By Policy Council: Revision Approved By Policy Council: