Phone (419) 784-5136 | Address: 1933 E 2nd Street Defiance, Ohio 43512

Transitions between programs

POLICY:

NOCAC Head Start staff will assist families and children who move out of the community in which they are currently served, including homeless families and foster children, and will undertake efforts to support effective transitions to other Head Start programs.

PROCEDURES:

  1. When a family transitions out of the community in which they are currently being served:
    1. The Enrollment Team will assess whether or not the family’s transition is still in the program’s service area
    2. If the family remains in the program’s service area, available enrollment opportunities will be determined.
      1. If there is an open enrollment opportunity the child will be transferred to the new option.
      2. If there are no open enrollment opportunities the child will be placed on the wait list until an opportunity is available in the current school year.
  2. If the family transitions out of the NOCAC Head Start service area, NOCAC Head Start staff will assist families to locate another early childhood program that meets their needs.

Forms and Additional Guidance:

This policy complies with the following

Head Start Program Performance Standard:    1302.72
ODJFS Child Care Manual:    
CACFP Regulation:    
Caring for Our Children:    
Other Sources:    

 

Adopted with Board & Policy Council Approvals:   8/7/2017
Revised with Board & Policy Council Approvals:   8/7/2017

Suspension & Expulsion

POLICY:

NOCAC Head Start severely limits the use of suspension and prohibits expulsion due to a child’s behavior.

PROCEDURES:

Suspensions may only be temporary in nature.

  1. A temporary suspension will be used only as a last resort in extraordinary circumstances where there is a serious safety threat that cannot be reduced or eliminated by the provision of reasonable modifications.
  2. Before the program determines whether a temporary suspension is necessary, the program will engage with a mental health consultant, collaborate with the parents, and utilize appropriate community resources – such as behavior coaches, psychologists, other appropriate specialists, or other resources – as needed, to determine no other reasonable option is appropriate.
  3. If a temporary suspension is deemed necessary, the program will help the child return to full participation in all program activities as quickly as possible while ensuring child safety by:
    1. Continuing to engage with the parents and a mental health consultant, and continuing to utilize appropriate community resources;
    2. Developing a written plan to document the action and supports needed;
    3. Providing services that include home visits; and,
    4. Determining whether a referral to a local agency responsible for implementing IDEA is appropriate.

Prohibition on expulsion.

  1. NOCAC Head Start/ECE will not expel or unenroll a child from Head Start because of a child’s behavior.
  2. When a child exhibits persistent and serious challenging behaviors, the program will explore all possible steps and document all steps taken to address such problems, and facilitate the child’s safe participation in the program. Such steps will include, at a minimum, engaging a mental health consultant, considering the appropriateness of providing appropriate services and supports under section 504 of the Rehabilitation Act to ensure that the child who satisfies the definition of disability in 29 U.S.C. §705(9)(b) of the Rehabilitation Act is not excluded from the program on the basis of disability, and consulting with the parents and the child’s teacher, and:

Forms and Additional Guidance:

This policy complies with the following

Head Start Program Performance Standard:  1302.17
ODJFS Child Care Manual:
CACFP Regulation:
Caring for Our Children:  2.2.0.8
Other Sources:

 

Adopted with Board & Policy Council Approvals:
Revised with Board & Policy Council Approvals:

Selection

POLICY:

NOCAC Head Start will establish and annually review the program selection criteria.

PROCEDURES:

  1. The selection criteria will reflect:
    1. Family income,
    2. Age of the child,
    3. Whether the child is homeless,
    4. Whether the child is in foster care,
    5. Whether the child is eligible for special education and related services as determined under the Individuals with Disabilities Education Act (IDEA)
    6. Other relevant family or child risk factors.
  2. In cases where NOCAC Head Start operates in a service area where Head Start eligible children can enroll in high-quality publicly funded pre-kindergarten for a full school day, the program will prioritize younger children as part of the selection criteria.
  3. NOCAC will not deny enrollment to any child based on a disability or chronic health condition or its severity.
  4. Ten percent of enrollment opportunities each year will be made available to children with disabilities.
  5. NOCAC Head Start will develop and maintain a waiting list that ranks children according to the selection criteria.
  6. NOCAC Head Start will follow the guidelines as outlined in HSPPS 1302.14.

Forms and Additional Guidance:

This policy complies with the following

Head Start Program Performance Standard:    1302.14
ODJFS Child Care Manual:    
CACFP Regulation:    
Caring for Our Children:    
Other Sources:    

 

Adopted with Board & Policy Council Approvals:   8/7/2017
Revised with Board & Policy Council Approvals:   8/7/2017

Recruitment

POLICY:

NOCAC Head Start will actively develop and implement a recruitment process designed to actively inform all families with eligible children within the recruitment area of the availability of program services, and encourage and assist them in applying for admission to the program. The program will include specific efforts to actively locate and recruit children with disabilities and other vulnerable children, including homeless children and children in foster care.

PROCEDURES:

  1. Recruitment is a team effort and is done continuously throughout the program year not only to maintain enrollment and a wait list for the current program year, but also to start to think about the following years enrollment starting January 1st (Please see Enrollment and Recruitment Plan).
  2. The Family & Community Engagement Assistant tracks all recruitment activities and actively seeks out new and exciting ways in which to recruit eligible children based on the information collected from the programs Community Assessment.
  3. Ongoing recruitment strategies will include but are not limited to:
    1. Door to door contacts
    2. Posting Head Start brochures and posters at area businesses that are frequented by potential families.
    3. Press releases and advertisements in local newspapers, radio and television (**must be approved by the Head Start Director in advance**)
    4. Word of mouth to parents of age-eligible children
    5. Participation in community events, fairs, and festivals
    6. Social media/Websites
    7. Every Door Direct through the United States Postal Service
    8. Post cards
  1. Recruitment materials are available upon request by emailing the FCE Manager and/or FCE Assistant.

Forms and Additional Guidance:

This policy complies with the following

Head Start Program Performance Standard:    1302.13
ODJFS Child Care Manual:    
CACFP Regulation:    
Caring for Our Children:    
Other Sources:    

 

Adopted with Board & Policy Council Approvals:   8/7/2017
Revised with Board & Policy Council Approvals:   8/7/2017

Ratios and Group Size

POLICY:

NOCAC Head Start will maintain appropriate ratios during all hours of program operations.

PROCEDURES:

  1. Staff-child ratios and group size maximums must be determined by the age of the majority of the children and needs of children present.
  2. NOCAC Head Start will ensure that required staff members/child ratios and maximum group size limitations are maintained at all times in accordance with
    1. ODJFS 5101:2-12-18 appendix A.
      1. Appendix A must be posted in a noticeable area in the center
    2. Head Start Performance Standard 1302.21(b).
  3. Staff shall not be counted in ratio when engaged in duties or activities that interfere with supervision of children.
  4. The center shall not exceed the license capacity at any time.
  5. During nap/rest time, two staff members must be present.

Forms and Additional Guidance:

This policy complies with the following

Head Start Program Performance Standard:    1302.21(b)
ODJFS Child Care Manual:    5101:2-12-18 appendix A
CACFP Regulation:    
Caring for Our Children:    
Other Sources:    

 

Adopted with Board & Policy Council Approvals:   8/7/2017
Revised with Board & Policy Council Approvals:   8/7/2017

Fees for Head Start Eligible Children

POLICY:

NOCAC Head Start does not charge Head Start eligible families a fee to participate in the program, including special events such as field trips and does not in any way make it a condition for an eligible child’s enrollment or participation in the program upon the payment of a fee.

PROCEDURES:

N/A

Forms and Additional Guidance:

This policy complies with the following

Head Start Program Performance Standard:    1302.18
ODJFS Child Care Manual:    
CACFP Regulation:    
Caring for Our Children:    
Other Sources:    

 

Adopted with Board & Policy Council Approvals:    5/4/2015
Revised with Board & Policy Council Approvals:    5/4/2015