Phone (419) 784-5136 | Address: 1933 E 2nd Street Defiance, Ohio 43512

Child Observations/Early Learning Assessment

POLICY:

NOCAC Head Start/Early Head Start staff will take detailed observation of the children in the classrooms or during Home Visits to document what the children are doing in the different domains.

PROCEDURES:

Child Observations

  1. A Child Observation Form (see attachments below) will be completed on each child during the Fall, Winter and Spring season.
    1. Observations for all program options will be entered into ChildPlus and will be used to complete the Development and Learning Reports.
  2. Home Visitors gather child observations during the weekly home visits and record them on the Home Visit Record Form (see attachments below).
  3. Classroom teachers/Home Visitors will use a tracking form to ensure that all domains and objectives are included.
  4. Observations of the children are ongoing during the program year.
  5. Observations will be written and kept in a closed binder in the classroom. These binders will be reviewed at the monthly center staffing to ensure the appropriate documentation is being met.
  6. Observations are entered into ChildPlus weekly. Entered observations are monitored by the ECE CSS and Project Manager.
  7. Observations are recorded for planning purposes and providing parents with details based on the skills that are being observed such as which hand, how many times, what exactly did the child say, what the teacher said, with or without peers, how long, etc.
    1. DO INCLUDE: description of actions, quotations, descriptions, descriptions of gestures, descriptions of facial expressions, description of creations, what the child CAN do, focus on the positive.
    2. DO NOT INCLUDE: labels (shy, creative, mad), intentions (wants to), and judgments (sloppy, beautiful), negatives (can’t, didn’t, won’t).
  8. Include which Creative Curriculum/EHS Creative Curriculum Objective the observations often reflects; it is not necessary to list every objective it fits in.

 

Early Learning Assessment

  1. Children who are funded through Ohio Department of Education Early Entitlement grant will receive additional observations for the Early Learning Assessment (ELA).
  2. The ELA intended to be a process through which early-childhood teachers collect and use assessment information to tailor instruction to the individual needs of each child.
  3. The ELA will be conducted 2 times per year.
  4. Teachers need to complete the scores per the ELA Handbook before the due date.
  5. A completed ELA for each season will be turned into the Education Manager by the due date that is posted on the Education Due Dates and Important Dates that is updated each year.
  6. New Child Observation Forms will be sent out to the teachers each season (Fall, Winter, & Spring).

 

Forms and Additional Guidance:

This policy complies with the following

Head Start Program Performance Standard:   1302.33(b)(c)(d)
ODJFS Child Care Manual:    
CACFP Regulation:    
Caring for Our Children:    
Other Sources:    

 

Effective Date:   8/7/17 Revision Date:   8/3/20
Approved By Policy Council:   8/7/17 Revision Approved By Policy Council:    

 

Preschool Skill Sheet

POLICY:

NOCAC Head Start/Early Head Start staff will document children’s development by viewing them in observational style using the Preschool Skill Sheet.

PROCEDURES:

  1. To complete the Preschool Skill Sheet, observe children individually during free play or during planned activities and document with the date that the skill was observed to be mastered by the child.  This is not an assessment so the observations are informal.
  2. This form is for the families to be able to view their specific child’s progress towards kindergarten readiness.  Teachers will update the Preschool Skill Sheet before each home visit or conference to be able to review it with the families.  At the last conference, the teachers will send the form home.

Forms and Additional Guidance:

This policy complies with the following

Head Start Program Performance Standard:   1302.33(b)(c)(d)
ODJFS Child Care Manual:    
CACFP Regulation:    
Caring for Our Children:    
Other Sources:    

 

Effective Date:   8/3/20 Revision Date:    
Approved By Policy Council:     Revision Approved By Policy Council:    

Home Based Meal Count and Attendance Form/Tracking

POLICY:

NOCAC Child Development tracks and records socialization attendance and qualified meals and snacks for each participant.

PROCEDURES:

  1. The CACFP Meal Count and the Weekly Attendance Form contains the following information:
    1. On left hand side of forms:
      1. Each participant’s name in alphabetical order by last name (example: Last name, First name).
      2. Participants date of birth under their name.
    2. On top of form:
      1. Appropriate month and year (Ex: January 2019).
      2. Appropriate date next to each day of the week (Ex: Tuesday 1/05).
      3. Teacher’s and Teacher Assistance responsible for that classroom.
      4. NOCAC Child Development center, classroom, and class times.
  2. Recording of participant’s meal count and attendance:
    1. Upon the participant’s arrival, NOCAC staff will immediately record the exact time on the CACFP Meal Count/Weekly Attendance form using a black or blue ink pen only in the blank section to the left of the meal letters (B, L, PS).
    2. When a participant leaves for the day the exact time is recorded under the arrival time, by a member of the NOCAC staff using a black or blue ink pen.
    3. If a child is absent an “A” is put where the in and out times would normally go.  An absent code is put in the blank area directly under the meal letter(s) (B, L, PS) using red ink.
    4. If a participant is tardy, a “T” is put in the blank area directly under the meal(s) the participant missed using red ink.
    5. If a participant leaves early put an “LE” in the blank area directly under the meal(s) the participant missed using red ink.
    6. Meal counts must be taken by NOCAC classroom staff at the time each meal/snack is served by circling the meal letter for each participant.
      1. B = Breakfast
      2. L = Lunch
      3. PS = PM Snack
    7. If a participant refuses to eat the meal that is offered it is still counted in the meal count.
    8. Only if a participant is not present at the time of the meal, is it not circled and counted.
    9. Count circles and record the number on the bottom of the form for each meal.
    10. Two NOCAC staff must initial each meal.  DO NOT initial without counting the circles.
    11. When class is delayed or cancelled, the reason is to be documented on the form.
    12. NOCAC classroom staff are responsible for:
      1. Keeping meal counts accurate to ensure proper reimbursement by CACFP
      2. And that ODJFS Daycare Licensing Rules are properly being followed.
  3. The completed Weekly Attendance and Meal Count Forms for all classrooms and Home Based Socialization are to be:
    1. Scanned and emailed to the Family and Community Engagement Assistant by Monday of the following week.
    2. Original forms go to the Center Cook to be turned in at the end of the month to the Health/Nutrition Assistant.
    3. A copy of attendance is kept at the center at all times.
    4. The CACFP Meal Count and Attendance is kept for a period of one year.
    5. NOCAC staff will not use white out for any reason on the NOCAC Weekly Classroom Attendance and Meal Count form.
  4. Failure to follow this guidance will result in coaching and/or discipline.

 

Forms and Additional Guidance:

This policy complies with the following

Head Start Program Performance Standard:    
ODJFS Child Care Manual:    
CACFP Regulation:    
Caring for Our Children:    
Other Sources:    
Effective Date:    7/20/20 Revision Date:    
Approved By Policy Council:     Revision Approved By Policy Council:    

Plants in Head Start/Eearly Head Start

POLICY:

Poisonous plants are not allowed in areas where participants may spend time during their Head Start/Early Head Start day.

PROCEDURES:

  1. Any plant at a center must have the name of the plant clearly labeled on the container.  No plants known to be poisonous (see list below) are acceptable for placement at any sites.
  2. If staff do not know if a plant is toxic, they should consult with either a local green house or the Ohio State University Extension Service.
  3. Poisonous plants found at outdoor areas that are used, but not owned, by NOCAC will be made inaccessible to the children and families.
  4. NOCAC staff will integrate poison prevention into lessons, letting children know that plants can be poisonous and never eat any part of a plant, including berries or seeds, unless told it is okay by a trusted adult.
  5. If someone is exposed to a poisonous plant or if a child is suspected of ingesting any type of plant, staff will immediately call Poison Control at 1-800-222-1222 and follow instructions given by their trained staff.

 

Poisonous Plants
Amaryilis Diffenbachia Jequirity Bean Potato Plant
Azalea Dumbcane Jerusalem Cherry Pothos
Begonia (sand) English Holly/Ivy Jimson Weed Pyrocantha
Bird of Paradise Elderberry Juniper Rhododendron
Black Nightshade Berry Elephant Ears Larkspur Rhubarb
Butterfly Weed Eucalyptus Laurel Skunk Cabbage
Calla Lily Eyebane Lily-Of-The-Valley Snow-On-The-Mt.
Calamondin Orange Tree Firecracker Mistletoe Spathe Flower
Carnation Foxglove Morning Glory String of Pearls
Castor Bean Geranium Needlepoint Ivy Tomato Leaves
Christmas Cherry Golden Chain Oleander Tulips-Dermatitis
Cyclamen Holly Berry Oxallis Umbrella Tree
Daffodil Horsechestnut Philodendron Violet Seeds
Daisy Hyacinth Podocarpus Wild Carrots
Daphne Hydrangea Blossom Poison Ivy Wild Cucumber
Deadly Nightshade Iris Poison Sumac Wild Parsnip
Devil’s Ivy Jack-In-The-Pulpit Poison Hemlock Wild Peas
      Yew Tree

Forms and Additional Guidance:

This policy complies with the following

Head Start Program Performance Standard:
ODJFS Child Care Manual:
CACFP Regulation:
Caring for Our Children:
Other Sources:
Effective Date: 02/25/20 Revision Date:
Approved By Policy Council: Revision Approved By Policy Council:

Environment as Third Teacher

POLICY:

NOCAC Head Start/Early Head Start (HS/EHS) staff will ensure the classroom is set up and designed to support and encourage: building relationship, open communication and children’s exploration to expand their development by creating an atmosphere that promotes the children’s creative exploration inside and outside.

PROCEDURES:

  1. Provide materials in the classroom for the children to be able to explore on their own or with other children or staff.
  2. Classrooms should be open and inviting where areas that may have common materials can be easily incorporated with each other.  The environment should promote creativity, thinking and problem solving skills, questioning, experimentation and open-ended play.
  3. Use natural furnishings that reflect the children’s home life and real-life interactions with others.  Have more natural materials in the classroom, for example, plants, animals and more natural light.
  4. Have materials out in the classroom in a mindful presentation that promotes children’s curiosity and exploration.
  5. Child interests and knowledge should be promoted by having materials out.

Forms and Additional Guidance:

This policy complies with the following

Head Start Program Performance Standard:   1302.31(c)
ODJFS Child Care Manual:    
CACFP Regulation:    
Caring for Our Children:    
Other Sources:    

 

Effective Date:   1/6/20 Revision Date:    
Approved By Policy Council:     Revision Approved By Policy Council: