Phone (419) 784-5136 | Address: 1933 E 2nd Street Defiance, Ohio 43512

Bus Attendance

POLICY:

NOCAC Head Start Staff or trained bus monitor will use a daily attendance sheet to track when a child is getting on or off the bus and to assist with active supervision and face to name recognition.

PROCEDURES:

Arrival and Departure

  1. As children get on the bus at their designated stop, the bus monitor will use the Bus Attendance Sheet to record the time and will put ½ (/) of an X next to the child’s name. The bus monitor will record an A if a child is absent or not on the bus.
    1. Children must sit in assigned seats.
    2. The child’s name and photo will be used to label each assigned seat.
  2. At the end of the route, a total count of the children will be recorded on the Bus Attendance Sheet and both bus monitor and driver will initial confirming the total number of children on the bus.
  3. As children depart the bus at the center, they will say their name to the bus driver and proceed to the bus transition location (unique to each site and listed in the Classroom Attendance Binder). The bus driver will complete the X.
    1. Three staff members (one can be the bus monitor) must be present for loading and unloading children at the center.
    2. After all children have exited the bus, the driver will do a Post Trip Inspection and put up the “Bus Empty” Sign in the back window.
  4. As children board the bus to leave the center, they will say their name to the bus driver. The bus driver will put ½ (/) of an X in the box next to the child’s name.
  5. Once the child is at his/her designated bus stop, the bus monitor will complete the X and record the time of drop off.
  6. A total count of the children will be recorded and both monitor and driver will initial at the end of the route confirming the total number of children on the bus.
  7. After all children have exited the bus at his/her designated bus stop, the driver will do a Post Trip Inspection and put up the “Bus Empty” Sign in the back window.
  8. At the end of each week, the bus driver will turn the Bus Attendance Sheet into the Center Manager. The Bus Attendance Sheet must remain on file at the center for one year as required by ODJFS.

 

TRAINING AND MONITORING:

Training

  1. Staff will be trained annually, at a minimum on this policy.
  2. New staff will be trained on this policy before monitoring on the bus by their County Manager or the Transportation and Safety Coordinator.

 

Monitoring 

  1. The Center Manager will complete the NOCAC Center Manager Monthly Monitoring Tool each month on the bus during the first two months the program is in session and as needed thereafter with veteran staff.
  2. Buses with new staff will be monitored each month.
  3. If action is needed a plan and follow-up will be documented on the Active Supervision Corrective Action Plan by the Center Manager or the Transportation and Safety Coordinator.
  4. The completed monitoring forms will be sent into the Head Start/ECE Director by the end of each month.

 

Forms and Additional Guidance:

This policy complies with the following

Head Start Program Performance Standard:    
ODJFS Child Care Manual:    5101:2-12-18(E)(2)
CACFP Regulation:    
Caring for Our Children:    
Other Sources:    

 

Effective Date:   8/7/2017
Approved by Policy Council:   8/7/2017

Bus Driver Requirements

POLICY:

NOCAC Bus Drivers will have an understanding of the role of child transportation and meet all physical, mental and moral requirements established by federal rule and state laws.

PROCEDURES:

Each Bus Driver must:

  1. Be at least 18 years of age with a minimum of two years driving experience.
  2. Have passed a satisfactory criminal background check
    1. A new report is required every 6 years with driver re-certification.
    2. NOCAC will maintain these records for a minimum of six years.
  3. Have a negative pre-employment drug test
  4. Be physically qualified by passing the Physicians T8 Form.
  5. Pass semi-annual driver record checks through the Ohio Department of Education
    1. Records are maintained by NOCAC for a minimum of six years.
  6. Obtain a CDL (Commercial Driver’s License) with at least a Class C classification with a School Bus and Passenger Endorsement.
  7. Observe a route with an experienced driver and students onboard; and drive a route with an experienced driver and students onboard.  Successfully complete pre-service and in-service trainings
  8. Participate in drug and alcohol testing as mandated by the Federal Motor Carrier Safety Administration (FMCSA) pursuant to 49 C.F.R. 382 (January 2007).
  9. Bus Drivers with any of the following will be disqualified from operating a school bus:
    1. More than six points during the past two years.
    2. A conviction of driving while under the influence of alcohol and/or a controlled substance during the past six years.
    3. Two (or more) serious traffic violations during the past two years.
    4. Any railroad crossing violation during the past year as evidenced by a conviction, video, or a report by a law enforcement agency or railroad official; or
    5. Refusal to participate in drug and alcohol testing.
  10. New staff that require a CDL per job description will have 30 days to obtain a CDL Permit and 90 days to obtain a CDL.
    1. Staff who fail to obtain a CDL in 90 days will have their probation extended for an additional 30 days.
    2. Disciplinary action will be taken for staff who do not obtain a CDL during the probation extension.
  11. The Transportation/Safety Specialist or Center Manager will perform an annual driving evaluation of each bus driver.
    1. This observation includes an on-board observation of road performance.
  12. The Transportation/Safety Specialist will keep record of the bus driver’s CDL permit and the last performance evaluation.

Forms and Additional Guidance:

This policy complies with the following

Head Start Program Performance Standard:    1303.72(b)
ODJFS Child Care Manual:    5101:2-12-14(c)
CACFP Regulation:    
Caring for Our Children:    
Other Sources:    OAPT 3301.83-06

 

Effective Date:   8/7/2017
Approved by Policy Council:   8/7/2017

Bus Evacuation

POLICY:

NOCAC Head Start will do bus evacuation drills each month the program is in session.

PROCEDURES:

  1. NOCAC Head Start drivers and staff will complete a bus evacuation drill each month.
    1. Front Evacuation
      1. September, December, and March
    2. Rear Evacuation
      1. October, January, and April
    3. Combination Evacuation
      1. November, February, and May
  2. Three NOCAC Head Start staff members must be present to perform a bus evacuation drill (one person can be the bus monitor)
  3. The driver will document the evacuation drill on the yellow and white copy of the Bus Evacuation Drill.
    1. Fill form out completely each time; the three staff who helped with the drill must be listed on the form.
    2. The yellow form will stay on the bus
    3. The white form must be turned into the Transportation/Safety Specialist (TSS) by the 10th of each month. The TSS reviews and records the evacuation, it will be returned to the driver.
    4. The TSS will not accept scanned, emailed or faxed Bus Evacuation Drill Forms.
  4. NOCAC Head Start bus drivers and bus monitors are trained on bus evacuations by the TSS or designated On-Bus-Instructor during initial CDL training.
    1. Bus evacuation training is documented on the T9 form
  5. NOCAC Staff with a CDL receive training annually during the annual four hour Transportation Orientation.
  6. NOCAC Staff without a CDL and bus monitors hired after the annual transportation orientation are trained within the 90 day probation period.

Forms and Additional Guidance:

This policy complies with the following

Head Start Program Performance Standard:    1303.74
ODJFS Child Care Manual:    5101:2-12-14
CACFP Regulation:    
Caring for Our Children:    
Other Sources:    

 

Effective Date:   8/7/2017
Approved by Policy Council:   8/7/2017

Bus Maintenance and Inspection

POLICY:

NOCAC buses will be maintained in safe operating condition through a systematic preventative maintenance program following all Federal, State and local requirements.

PROCEDURES:

  1. All vehicles operated by NOCAC receive a bi-annual safety inspection by the Ohio State Highway Patrol.
    1. Transportation & Safety Coordinator (TSC) schedules the inspections.
    2. Verification of the safety inspections is kept on file in the TSC office
    3. A current inspection sticker issued by the Ohio State Highway Patrol is displayed on both sides of the bus.
    4. No bus is put into service until it passes Ohio State Highway Patrol inspection.
  2. NOCAC buses will be mechanically safe at all times.
  3. NOCAC bus drivers will complete a Daily Transportation Inspection.

NEW BUS INSPECTION

  1. The TSS will inspect the bus on arrival to ensure it meets Ohio School Bus Construction Standards.
  2. New buses will be inspected by the Ohio State Highway Patrol for approval to drive before they are put into service.
  3. The bill of sale from the vehicle purchase must be maintained on file at the center to verify compliance by ODJFS.
  4. Verification of safety checks shall be documented on the JFS 01230 Vehicle Inspection Report and will be kept on file at the center for review by ODJFS.
    1. A mechanic will complete for each vehicle.

Forms and Additional Guidance:

This policy complies with the following

Head Start Program Performance Standard:    1303.71
ODJFS Child Care Manual:    5101:2-12-14(E)(F)
CACFP Regulation:    
Caring for Our Children:    
Other Sources:    

 

Effective Date:   8/7/2017
Approved by Policy Council:   8/7/2017

Bus Monitor

POLICY:

NOCAC Bus Monitors are counted in ratio on the bus and will be expected to interact with children in a positive, friendly and socially supportive manner using positive behavior strategies and encouraging pro-social interactions among children. Bus Monitors will be trained in accordance with all Federal, State and Local requirements.

PROCEDURES:

  1. Bus monitors are considered a “Child Care Staff Member” per ODJFS rule 5101:2-12-01(H) because they are counted in ratio while on the bus and assigned specific work hours.
  2. Bus monitors must meet all Child Care Staff Member requirements listed in ODJFS 5101:2-12-08(B)
  3. Bus monitors will complete the ODJFS prescribed online orientation within 30 days of starting. ODJFS 5101:2-12-08(D)
  4. Bus monitors will complete within the first 30 days, either the ODJFS Prescribed one hour child abuse overview or the six hour Child Abuse Recognition and Prevention Training. (ODJFS 5101:2-12-10(A)(2))
  5. The Transportation/Safety Specialist will train all bus monitors on the following before they begin:
    1. Child boarding and exiting procedures
    2. How to use child restraint system
    3. Completing any required paperwork
      1. Bus attendance
    4. How to respond to emergencies
    5. Emergency evacuation procedures
    6. How to use special equipment
    7. Child pick-up and release procedures
    8. How to conduct a pre- and post-trip vehicle checks
  6. Bus monitors are subject to requirements in Staff Safety Training.
  1. Bus monitors are encouraged, but not required, to be trained in the following:
    1. First Aid
    2. CPR
      1. Adult
      2. Pediatric
      3. AED
  2. Bus monitors must complete 6 hours of training annually each ODJFS fiscal year (July 1 through June 30).
    1. Training topics include those listed in 5101:2-12-10 appendix B
    2. First Aid, CPR, CCI, and Child Abuse Recognition/Prevention may not be used towards the 6 hours (per ODJFS 5101:2-12-10(B)(1)(b))
    3. Bus Monitors are not required to complete the 6 hours until the following fiscal year if hired between January 1 and June 30th.
  3. Bus Monitors will attend an annual Bus Driver Training.
  4. Center Managers will track bus monitor training hours.
  5. Bus Monitors will be observed annually by the Center Manager or the TSS.
  6. Monitors will be informed of all training opportunities NOCAC provides.

Forms and Additional Guidance:

This policy complies with the following

Head Start Program Performance Standard:    1303.72(e)
ODJFS Child Care Manual:    5101:2-12-01; 5101:2-12-08; 5101:2-12-10
CACFP Regulation:    
Caring for Our Children:    
Other Sources:    

 

Effective Date:   8/7/2017
Approved by Policy Council:   8/7/2017