Phone (419) 784-5136 | Address: 1933 E 2nd Street Defiance, Ohio 43512

Weekly Meal Count and Attendance Form/Tracking


NOCAC Child Development tracks and records daily attendance and qualified meals and snacks for each participant by using the CACFP Meal Count/Weekly Attendance Form.


  1. The CACFP Meal Count and the Weekly Attendance Form contains the following information:
    1. On left hand side of form:
      1. Each participant’s name in alphabetical order by last name (example: Last name, First name).
      2. Participants date of birth under their name.
    2. On top of form:
      1. Appropriate month and year (Ex: January 2019).
      2. Appropriate date next to each day of the week (Ex: Tuesday 1/05).
      3. Teacher and Teacher Assistant responsible for the classroom.
      4. NOCAC Child Development center, classroom, and class times.
  2. Recording of participant’s meal count and attendance:
    1. Upon the participant’s arrival, NOCAC staff will immediately record the exact time on the CACFP Meal Count/Weekly Attendance form using a black or blue ink pen only in the blank section to the left of the meal letters (B, L, PS).
    2. When a participant leaves for the day the exact time is recorded under the arrival time, by a member of the NOCAC staff using a black or blue ink pen.
    3. If a child is absent an “A” is put where the in and out times would normally go.  An absent code is put in the blank area directly under the meal letter(s) (B, L, PS) using red ink.
    4. If a participant is tardy, a “T” is put in the blank area directly under the meal(s) the participant missed using red ink.
    5. If a participant leaves early, put a “LE” in the blank area directly under the meal(s) the participant missed using red ink.
    6. Meal counts must be taken by NOCAC classroom staff at the time each meal/snack is served by circling the meal letter for each participant.
      1. B = Breakfast
      2. L = Lunch
      3. PS = PM Snack
    7. If a participant refuses to eat the meal that is offered it is still counted in the meal count.
    8. Only if a participant is not present at the time of the meal, is it not circled and counted.
    9. Count circles and record the number on the bottom of the form for each meal.
    10. Two NOCAC staff must initial each meal.  DO NOT initial without counting the circles.
    11. When class is delayed or cancelled, the reason is to be documented on the form.
    12. NOCAC classroom staff are responsible for:
      1. Keeping meal counts accurate to ensure proper reimbursement by CACFP
      2. And that ODJFS Daycare Licensing Rules are properly being followed.
  3. The completed Weekly Attendance and Meal Count Forms for all classrooms and Home Based Socialization are to be:
    1. Scanned and emailed to the Family and Community Engagement Assistant by Monday of the following week.
    2. Original forms go to the Center Cook to be turned in at the end of the month to the Health/Nutrition Assistant.
    3. A copy of attendance is kept at the center at all times.
    4. The CACFP Meal Count and Attendance is kept for a period of one year.
    5. NOCAC staff will not use white out for any reason on the NOCAC Weekly Classroom Attendance and Meal Count form.
  4. Failure to follow this guidance will result in coaching and/or discipline.

Forms and Additional Guidance:

This policy complies with the following

Head Start Program Performance Standard:    1302.16(a)
ODJFS Child Care Manual:     ODJFS 5101:2-12-18(E)
CACFP Regulation:    
Caring for Our Children:    
Other Sources:    


Effective Date:   8/7/17 Revision Date:   12/30/19
Approved By Policy Council:   8/7/17 Revision Approved By Policy Council:    

Background Checks


NOCAC Head Start/Early Head Start will not employ or continue employment of any person that cannot pass the required background checks.


NOCAC Head Start is committed to providing a safe environment for employees and consumers of services.  NOCAC Head Start is committed to compliance with state and federal laws and funding source regulations regarding background checks on all potential and current employees.

Basic Background Checks will include:

  1. Federal FBI
  2. State BCI
  3. Sex Offender Registry


Additional Head Start, Early Childhood Education, Ohio Department of Job & Family Services (ODJFS) Requirements:

Candidates for employment, employees, volunteers and contractors working in the Head Start, Early Childhood Education and/or ODJFS programs must comply with the Statewide Automated Child Welfare Information System (SACWIS) background check process.

This electronic background check is conducted by ODJFS after they receive the ODJFS form 01175 which has been requested by each individual through the OCCRRA system.  The following data bases are checked:

  1. Federal FBI
  2. State BCI
  3. Sex Offender Registry
  4. Child Abuse and Neglect Registry


Anyone subject to the SACWIS system must receive an approved ODJFS form 01176 in order to be employed or continue employment with NOCAC.


Forms and Additional Guidance:

ODJFS Form 01175


This policy complies with the following

ODJFS Child Care Manual:   5101:2-12-09
CACFP Regulation:    
Caring for Our Children:    
Other Sources:    
Effective Date:    
Effective Date:   8/7/17 Revision Date:    
Approved By Policy Council:   8/7/17 Revision Approved By Policy Council:    


Financial Training Opportunities

NOCAC’s Financial Empowerment Program (FEP) has a variety of opportunities designed to increase the financial competence, confidence, and capacity of clients.

Getting Ahead is an eight week course that uses ‘kitchen table talk’ to explore and overcome the challenges facing limited-income families. Participants ‘investigate’ their own lives to connect to the community and build resources. This course is incentivized. Getting Ahead is open to the public and available in every county NOCAC serves. We are always recruiting! If you’re interested in learning more about how Getting Ahead can help you move forward, contact Tracey Backhaus, Getting Ahead Facilitator at (419) 990-5136 x 3129 or

Financial Literacy Classes are also available on topics like: budgeting, credit/credit repair, identity theft prevention, and saving for the future. Classes are between 60-90 minutes in length and provide tools, resources, and real world solutions for individuals and families in Northwest Ohio! FEP Financial Literacy Classes are available at a location near you. For more information, contact Amy McMaster, FEP Specialist, at (419) 990-5136 x 3122 or

Bridges Out of Poverty is a six hour workshop that presents a comprehensive approach to understanding the dynamics that cause and perpetuate poverty on individual and systemic levels. Examining the issue from the perspective of economic class, this workshop provides tools and resources to empower communities to alleviate and prevent poverty. Bridges is open to the public. CEUs are available. For more information or to register contact Dustin Fuller, FEP Coordinator, at (419) 990-5136 x 3114 or


Pre-School Applications Now Being Accepted

The NOCAC Child Development program is now accepting applications for the 2019 – 2020 Head Start preschool program.

Head Start is a FREE comprehensive program that helps children, ages 3 to 5, from low-income families get ready for school. Our program provides education, health, social and other services to eligible children in Defiance, Fulton, Henry, Paulding and Williams counties.

For more information, please call Isaac at 419-784-5136 ext. 1140.

National Community Action Month

The month of May has been designated Community Action Month in order to recognize the positive impact Community Action agencies provide for their local communities. Together, these agencies work to help thousands of families achieve self-sufficiency.

This month allows Community Action agencies the opportunity to highlight the work that they do to help struggling families reach economic stability. It also provides everyone in the community a first-hand look at poverty that exists in their own neighborhoods.

Community Action Month is a time to honor and celebrate the impact agencies have in making our communities – and our nation – stronger.